OBM have an opportunity for a skilled Shipping Administrator on a minimum 3 month contract basis for our energy, oil and gas service client based in Aberdeen.

The successful candidate will produce and complete accurate manifests within Company and client systems from load lists and associated paperwork provided, whilst keeping to strict deadlines and ensuring compliance with legislation and company procedures.

Role Responsibilities

• Create (within QMS, SAP, Workmate) detailed manifests from load lists and associated documentation, ensuring manifests are produced accurately and to strict deadlines.
• Distribute manifests to platforms, customer and HM Revenue & Customs.
• Investigate and correct discrepancies within manifests or associated paperwork.
• Ensure Purchase Order numbers, unit numbers and cargo descriptions are entered accurately. Receipt Purchase Orders and materials in the appropriate system.
• Maintain and apply knowledge of HM Revenue and Customs 'End Use' procedures.
• Investigate and close out customer queries in an acceptable and timely manner.
• Effectively control of all manifesting electronic and paper files and associated documentation.
• Liaise with Shipping Controller to ensure integrity of shipments with specific regard to discrepancies that may exist between customer’s load lists & actual cargo for loading.
• Develop and maintain strong working relationships with customers, colleagues and vendors.
• Participate in the continuous improvement of customer service, processes and cost efficiencies. Promote a positive Company image through first class service delivery & customer engagement. Continuously promote a pro-active HSEQ culture, ensuring participation and compliance.
• Ensuring performance and compliance to all laws, regulations and industry standards/codes.
• Proactively assist colleagues and undertake ad hoc duties, as required.

Required Competences

• Educated to National 5 level or equivalent.

Key Skills and Attributes

• Customer focussed.
• Accustomed to working in a fast-paced environment, adapting to changing workloads and priorities, where high standards are not compromised.
• Ability to plan and organise, ensuring effective time management to meet strict deadlines.
• Strong interpersonal and communication skills both verbal and written.
• Numeric, with a practical understanding of data entry and reporting applications.
• Computer literate with a strong attention to detail and excellent planning & organising skills.
• Ability to work stand-alone while a positive contributor to the wider team.
• Solutions based, motivated to achieve the highest performance standards and customer support.

Desirable Competencies
The following competencies would be an advantage but not essential.

• Experience of customer and ASCO operating and IT systems (SAP/Maximo/MODS/WELS/QMS).
• HM Revenue and Customs End Use Awareness.
• Dangerous Goods Awareness.
• Previous experience of supply chain logistics