Executive Assistant to the CEO- (Please send a Cover letter)
We are a purpose-driven charity, a way of life with the ambition to support young women and girls from marginalised communities worldwide. Nobody has ever done this work before; hence it's ambitious and revolutionary.
The IAMTHECODE Foundation is an African-led global movement designed to mobilize government, private sector, and investors to advance STEAMED (science, technology, engineering, arts, mathematics, entrepreneurship, arts and design) Education. We aim to empower 1 million women and girls globally to become coders by 2030 and align with the United Nations 2030 agenda.
iamtheCODE is looking for a new Executive Assistant to support our executive Team, especially the C.E.O. You will manage mostly charity-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly, you should have a detailed understanding of the full Microsoft Office suite, Monday, Trello, and Slack, be extremely fast at solving problems and have past experience as an executive or administration assistant.
Executive Assistant Responsibilities:
- Preparing financial statements for the board, reports, memos, invoices letters, and other documents.
- Answering emails and routing them to the correct person.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for the CEO
- Experience as a virtual assistant.
- Provide general administrative support to the global team.
Executive Assistant Requirements:
- Proven experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of the entire MS Office suite and Trello.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced, quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
Skills
In addition to relevant experience and secretarial and administrative knowledge, you'll need to show evidence of the following:
- Exceptional written and oral communication skills.
- Excellent word processing and IT skills, including knowledge of a range of software packages.
- The ability to work under pressure and tight deadlines.
- Good organizational and time management skills.
- The ability to research, digest, analyze and present material clearly and concisely.
- Excellent interpersonal skills.
- The ability to work on your own initiative.
- Honesty and reliability.
- Attention to detail.
- Have empathy and compassion.
- Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines.
- Discretion and an understanding of confidentiality issues.
We need you because you are skilled, organised, self-motivated, driven, efficient, fast, purposeful and care about change—empowering young women and girls through tech matters to you. You are a leader and want to be part of something bigger than yourself. You want to see it at the finishing line, and finally, Lady Mariéme needs help to achieve this mission. She has 8 years to go, and many young women will be left behind without the right Team supporting her.
Time: Part-time flexible- 5 to 6 hours per day. 5 days a week.
Join us!