Administrator Job at Nottingham University Hospitals NHS Trust, Nottingham

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Job Description

NHS AfC: Band 3

Main area
Neonatal Services
Grade
NHS AfC: Band 3
Contract
Secondment: 12 months
Hours
  • Full time
  • Part time
30 hours per week (Monday to Friday)
Job ref
164-5211692
Site
City Hospital
Town
Nottingham
Salary
£21,730 - £23,177 Per annum
Salary period
Yearly
Closing
19/05/2023 23:59

Job overview

The Neonatal Service is looking for someone that is interested in a 12 month secondment as ward administrator working within the neonatal unit at City hospital.

NUH neonatal service provides care for some of the most critically unwell infants in the East Midlands Neonatal Operational Delivery Network (EMNODN) as a Level 3 centre, providing neonatal surgery within and beyond network boundaries. The post holder will be expected to provide clerical and administrative support to the Neonatal ward manager and senior nursing team.

Candidates must have current NHS admin and clerical skills. This posts offer a fantastic opportunity to utilise and develop your knowledge and skills. The post holder will be based at City but will be expected to work across both sites QMC and City if needed.


Main duties of the job

  • To liaise with ward sister / charge nurse and pay services in the completion of unsocial hours payments. Notifying pay services of sickness, maternity, annual and special leave. To compile monthly figures for staff sickness, study etc as required by the Manager
  • To assist the ward sister in ensuring Electronic rosters are performed to the specified timeline, ensuring the ward is adequately staffed within the agreed establishment figures. To ensure that the rosters are locked for submission to pay services, annual leave approved and shift amendments altered as required.
  • To support ward sister / charge nurse in effective collection and inputting of data of ward productivity data
  • Please refer to the full job description

Working for our organisation

We provide a range of national and internationally renowned specialist services and we are at the forefront of new surgical procedures and research programmes. We are home to the East Midlands Major Trauma Centre, the Nottingham Children's Hospital and in partnership with the University of Nottingham we host a Biomedical Research Centre carrying out vital research into hearing, digestive diseases, respiratory, musculoskeletal disease, mental health and imaging.

As a teaching hospital, we are instrumental in the education and training of doctors, nurses and other healthcare professionals. We are proud of our strong relationships with universities across the East Midlands, including the University of Nottingham, Nottingham Trent University and Loughborough University.

As one of the NHS Trusts identified in the New Hospital Programme, a programme of investment in NHS hospitals, we have extensive plans to improve our hospitals and the services we deliver for patients. As well as the redevelopment of the Queen’s Medical Centre and City Hospital, plans for a new 70 bed NHS rehabilitation facility set to be built on the Stanford Hall Rehabilitation Estate near Loughborough, are currently going through the approvals process.

We have recently become home to the latest series of Channel 4’s award-winning series 24 Hours in A&E, which takes a look inside one of the country’s busiest emergency department at QMC and showcases the dedication, passion and skill of our teams.

Detailed job description and main responsibilities

Before applying for this post it is important that you review the person specification and job description so that you can understand in more detail the requirements of the role.

You will be reporting directly to the Ward Manager and working closely in meeting the needs of the service.

Hours will be 30hrs per week


Person specification

Commitment to Trust Values and Behaviours

Essential criteria

  • Must be able to demonstrate behaviours consistent with the Trust’s “We are here for you” behavioural standards

Training & Qualifications

Essential criteria

  • RSA III word-processing/text processing or equivalent Educated to GCSE level NVQ level 3 in administration or equivalent

Experience

Essential criteria

  • Minimum of 1 years typing & admin experience
  • Experience in using Microsoft Word, Outlook, Excel, Power Point
  • Demonstrate understanding of patient/client confidentiality

Desirable criteria

  • Previous experience of working in the NHS Experience of Productive Ward / Lean Methodology

Communication and relationship skills

Essential criteria

  • Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
  • Must be understanding and helpful
  • Uses information gathered to inform others
  • Uses correct grammar and spelling
  • Can complete letters, forms, reports & tables using computerised technology from information collected
  • Legible handwriting
  • Friendly and professional telephone manner
  • Maintain sensitivity and empathy in communication with patients/clients
  • Recognises own role as part of an effective team
  • Is open to suggestions, ideas and new working practices within a team

Desirable criteria

  • Experience of working in a team

Analytical and Judgement skills

Essential criteria

  • Able to use judgement to make decisions in order to solve problems/enquiries
  • Able to analyse situations/issues
  • Uses resources cost effectively
  • Works in line with standard procedures
  • Uses own initiative
  • Seeks appropriate training opportunities
  • Works in line with organisational goals and objectives

Desirable criteria

  • Experience of data management and report writing

Planning and organisation skills

Essential criteria

  • Demonstrates an ability to organise own work schedule
  • Manages time effectively and displays initiative
  • Consistently works to a high standard
  • Works within prescribed deadlines
  • Sets and achieves high standards for own behaviour and personal presentation

Physical skills

Essential criteria

  • Uses own equipment responsibly
  • Able to lift and manoeuvre small loads
  • Frequent use of VDU equipment
  • Frequent sitting at a keyboard

Other requirements specific to the role (e.g. be able to drive or work shifts

Essential criteria

  • Demonstrates an awareness of the importance of prompt timekeeping and good attendance at the workplace
  • Remains calm and co-operative under pressure or in difficult and uncertain situations
  • Highly motivated
  • Gives consistent and stable performance under pressure
  • Demonstrates enthusiasm and a conscientious approach to work, advocating this to others
  • Displays self confidence, innovation and positive image

___________________________________________________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

  • Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
  • Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

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